From Ascgroup
Inspection Results
The Inspection Results module is used for the following:
1. Input inspections from information recorded on the Inspection Checklist.
2. Review the history of individual inspections on-screen (including Sites inspected, comments and general performance trends).
3. Edit previous inspections (including modify comments and scores)
4. Delete inspections.
5. Create Corrective Actions resulting from an inspection.
6. Approve/Disapprove inspections.
7. Print previous inspections or Print blank Inspection Checklists.
8. Attach supporting documentation (documents, spreadsheets, photos, video, links or any valid file type) to an inspection.
The Icons used in "Inspection Results":
Refresh - refreshes the screen. If there has been any new inspections input against the chosen line item since the opening of the window the new inspection(s) will be added to the screen.
New - opens the Inspection Detail window to allow a new inspection to the input.
Edit - Allows editing of an existing inspection. Except for Administrators, only the creator of an inspection with privileges to edit inspections can edit an inspection.
Delete - Allows deleting of an existing inspection. Except for Administrators, only the creator of an inspection with privileges to delete inspections can delete an inspection.
Corrective Action - Allows the assignment of a new CA to the selected inspection.
Attachments - Allows the creation of an attachment (file or link).
Reports - Calls up the list of reports that can be executed for this function.
To improve the refresh rate when changing from one line item to another or from one section to another the user can determine how many inspections should be populated from the history of inspections.
From the screenshot below it can be seen that Line Item 8.C.1.a has a total of 109 inspections (see the highlighted area of the upper right panel). All inspections will be populated in the "Line Item Inspections" panel in the lower half of the screen.
Over time there could be many hundreds or thousands of inspections for a line item. The performance of SeeSOR.NET can be slowed if each time the user changes to a different line item SeeSOR.NET must repopulate all inspections. Older inspections will likely be of less interest to the inspector.
"List inspections performed in the last x days" allows the setting of the number of inspections to populate. Selecting the 30 option will only populate that most recent 30 days of inspections and should provide the best performance when entering results from the inspection of multiple line items.
Selecting 90 will populate the inspections from the last 90 days.
Users can select a default value for the "List inspections performed in the last x days" function in the Preferences function.
From the Main Menu pull-down select Inspections>Inspection Results the select the Section and Line Item to view.
- Click on the "New" Icon to bring up the "Inspection Detail" page to input the results of the inspection.
1. Input inspections from information recorded on the Inspection Checklist.
- Input the date and time of the inspection
- The Inspector name should be pre-populated based on login information (in cannot be changed except by an administrator). If an administrator is performing the input they will need to select the name of the inspector from the pull-down list
- Select the site from the pull-down if not pre-populated. When users are assigned to a contract they are also assigned a default Site, this default will be pre-populated (but can be changed if necessary).
- Enter the Score in accordance with the scoring instructions, or check the "N/A" box.
- "Flag this inspection as exceptional" should be checked if the inspector wishes to designate this inspection as exceptional. Follow locally established rules for the determination of exceptional inspections.
- Input "Inspection Comments"
- NOTE: "Inspections Approval" is optional and can only be completed by individuals with approval privileges and cannot be the same as the person performing the inspection. (on the initial input of the inspection the "Save Approval Status" is inactivated).
- After the input of an inspection the inspection can be Approved or Disapproved. "Approved by" and "Approved on" is automatically populated. Approver comments are added to document the basis of the decision. This function should follow locally established procedures for making the decision and the level and intent of the comments to be provided. Reports will summarize the status. NOTE: The Approval Status does not impact the scoring. Only the Quality Analyst will allow the option of excluding Disapproved inspections.
When the Inspection has been entered the Inspection summary (see below) will summarize the entry.
- The summary will include the basis User and site information; the weighted average of the checklist scores (Avg. Score) the current Frequency and level (which will determine when the next time this inspection will be scheduled for this site); Corrective Action Status (CA Status); The number of Attachments assigned to this inspection (ATT); the status of Approval (N=None, A=Approved, D=Disapproved); Approver name and date of approval status (APR By and APR ON); and comments.